291 Agents · 128 Countries · 15002 Employees

Annual Meeting's Checklist

  • Plan your air travel to Abu Dhabi in time to attend the Welcome Cocktail at the Intercontinental Abu Dhabi Hotel.
  • Make sure your passport is valid for at least 6 months beyond your arrival date in Abu Dhabi and that you have a valid return ticket.
  • Obtain your Visa (if necessary). Click here
  • Check the health information before travelling to United Arab Emiratesif you need any vaccination. Click here
  • Make your Conference reservation. Click here
  • Schedule your one-to-one meetings (The Cooperative Logistics Network will provide you with your unique Access Code prior to the Conference). Click here

Strategically located on the Kingdom’s only hill, the 5* Intercontinental gives its guests unsurpassed views of the city and Arabian Gulf from each of its 390 air-conditioned rooms. With its private beach and marina, the InterContinental® Abu Dhabi hotel, situated in the vicinity of the Corniche and world-class shopping malls, is an oasis of luxury.

At the end of a long day, the hotel would offer everything you need to unwind with a fine selection of restaurants, spa, and fitness centre. Those who want to venture further afield also have plenty of options- just a short walk, drive or shuttle ride away, visitors can enjoy world class shopping malls and the famous waterfront promenade of the Corniche.

Visitors stay refreshed and connected thanks to the complimentary WI-FI and 24-hour room service.

Intercontinental Abu Dhabi Hotel
King Abdullah Bin Abdul Aziz
Abu Dhabi
United Arab Emirates
Front Desk +971-2-6666888+971-2-6666888

Type of Room
Deluxe Room Marina View With WIFI and breakfast
AED 620 / Approximately 147€
AED 670 / Approximately 160€

Book your room

When booking your room make sure that the group code, C27, is added.

The Deluxe room is sleek and spacious and has memorable views of the Arabian Gulf and the city’s twinkling lights

After a long day, you can wind down in a luxurious marble bathroom, enjoy a drink from the minibar and relax in a comfortable king-size bed. The room has also a comfortable and spacious work area with complimentary Wifi for those guests who are busy.

  • The rates are applicable for delegates attending The Coop’s Annual Meeting 2019 only
  • The rates are per room per night and are applicable for 3 nights pre and post stay
  • The rates are applicable for the period between 6th March – 14th March 2019
  • The rates include all the local taxes (10% service charge, 3.5% tourism fees, 2% municipality fees, 5% VAT and AED 10 per room per night municipality fees), as well as daily breakfast and internet.
Privileges applicable to all room categories
  • Wire or wireless internet
  • Cable/satellite TV
  • Individually Controlled Air Conditioning
  • IDD Telephone with voicemail and data-ports
  • Coffee/Tea making facilities, bottled water
  • Mini bar
  • Delegates must provide a credit card at the time of check-in (the payment for your stay is processed by the hotel at your check-out).
  • All room and room-related costs will be charged on your own account and must be settled at check-out.
Check in/ Check out
The official check-in time is 14:00 and the check-out time is 12:00 noon.

Early Check-in Late Check-Out
14:00 Normal Check In 12:00 Normal CheckOut
Before 14:00 100% of the room rate 12:00 - 18:00 50% of the room rate
After 14:00 Normal Check-in After 18:00 100% of the room rate

International Breakfast Buffet will be served in the Selections Restaurant

Cancellation policy for the hotel room
  • 6 days prior to the arrival of guaranteed reservations - 100% of the room rate will be refundable
  • 5 days prior to the arrival of guaranteed reservations - 50% of the room rate will be charged
  • 3 days prior to the arrival of guaranteed reservations - 100% of the room rate will be charged
  • In case of no-show - 100% of the room rate will be charged
  • Any changes in the departure date - 100% of the room rate will be charged
The Cooperative Logistics Network does its best to negotiate the lowest possible no-show and cancellation fees with the hotel, but we cannot guarantee success as the final decision rests with the hotel.

Cancellation policy for the meeting (Meeting fee)
Cancellation Date Cancellation Charge
Up to and including 9th January 2019 Event Registration Fees fully refundable
10th January to 9th February 2019 50% of the total fees for Event Registration
9th February 2019 onwards No refund / full fees due

The One-to-One scheduler opens on 12th February 2019

The One to One Meeting Scheduler will open on 11th february 2019 for those agents who have applied and paid for the Early Access to the One-to-One Meeting Scheduler.

We will remind all delegates of this date and the closing date of the scheduler, nearer the time.

One to One meetings are the key to the building and strengthening of relationships between members. Such meetings put you in a position to learn more about an individual in 20 minutes than months of emails or phone calls ever could.

Personal relationship which translates in the sphere of business as ‘social capital,’ is a key factor which would allow you to expand your company’s scope and prospects.

The power of personal networking propels a significant amount of business deals locally, nationally and internationally and continues to be the main driving force in closing deals.

Preparation for One to One meetings

  1. Business cards (minimum 100)
  2. Company brochures (20-25)
  3. Information regarding the services you offer and where you operate (perhaps in an electronic presentation)
  4. Statistics about your company. Eg: Number of shipments from/to

In addition to the above, each delegate should do his/her homework about the agent he/she is having the meeting with. Think about why you are having the meeting, what do you want to know about them and vice versa.

Following the above steps will ensure that each meeting is profitable for both parties.

Dress code: The Cooperative Logistics Network Conference: Business.
  • For men: Tie and jacket required.
  • For women: Suits, pants, jackets, skirts and dresses that, while not formal, are appropriate for a business environment.
Cell phones to be turned off or turned to silent mode at all times

Please make sure you are prepared for your one to one meetings. Please go to the ‘One to One Meetings’ page for more information.

Date Time Program
9th March 16:00 - 19:30h Onsite Registration (badges and conference items pick-up)
19:30 - 21:30h The Coop Welcome Cocktail Reception (Delegates and Spouses)
10th March 09:00 - 09:30h Official Opening and presentation  by President and Founder Antonio Torres
09:30 - 10:00h Group (and individual) photograph session
10:00 - 10:30h Coffee Break
10:30 - 12:50h One-to-One Meetings
12:50 - 14:00h Lunch Break (Delegates and Spouses)
14:00 - 15:20h One-to-One Meetings
15:20 - 15:40h Coffee break
15:40 - 17:00h One-to-one Meetings
17:00 - 19:00h FREE TIME
19:00h Meet at hotel lobby area for transfer to Gala Dinner
19:30 - 22:30h Gala Dinner (Delegates and Spouses)
22:30 - 23:00h Transfer to the hotel
11th March 09:00 - 10:00h One-to-One Meetings
10:00 - 10:30h Coffee Break
10:30 - 12:50h One-to-One Meetings
12:50 - 14:00h Lunch Break (Delegates and Spouses)
14:00 - 15:20h One-to-One Meetings
15:20 - 15:40h Coffee Break
15:40 - 16:40h One-to-One Meetings
16:40 - 17:00h Conference Closure
Transfers are available at the following prices
  • From Abu Dhabi International Airport the transfer costs AED 180.00 (42€ approximately) subject to 6% Tourism Fee, 4% municipality fee and 5% VAT per car each way to Intercontinental Abu Dhabi
  • From Dubai International Airport the transfer costs AED 570.00 (133€ approximately) subject to 6% Tourism Fee, 4% municipality fee and 5% VAT per car each way to Intercontinental Abu Dhabi
  • Meet & Assist service can be arranged upon request and charged accordingly.

Getting around Abu Dhabi is easy and taxis are reasonably priced and plentiful. They can be flagged down at the roadside, booked by phone through the TransAD hotline 600 535353 or via the Abu Dhabi Taxi app available for both iOS and Android platforms.

      Abu Dhabi International Airport (AUH)

      Distance from the hotel: 36 KM. It normally takes around 30-40 minutes to reach the Intercontinental Hotel. Routing may be taken along airport road highway westbound.

      Taxi Charge (one way): All taxi companies service the airport in addition to specially registered airport taxis. The journey into town from the airport costs AED 70 - 80 (approximately20€), including a minimum flag fall of AED20 (5€ approximately).

      Passengers leaving Abu Dhabi International Airport can also opt for a luxury taxi which is available round-the-clock from Terminals 1, 2 and 3. A Mercedes-Benz Vito van can be hired at a flag fall cost of AED25 (US$6.80) but the rate per kilometer will be the same as the conventional taxis. The vehicles, which run on green diesel fuel, are equipped with on online tracking system, a speed limiter, and updated GPS and cost AED 130 (30€). 

      Dubai International Airport (DXB)
      Distance 165 KM / 102.53 MI SOUTH to Hotel
      Taxi Charge (one way): 300AED(70€ approximately)
      Time by taxi: Around 2 hours
      Take Sheikh Zayed Road from Dubai into Abu Dhabi - In Abu Dhabi get on Al Khaleej Al Arabi Street direct to the hotel.
It is also possible to travel by bus, it will take around 2 hours and a half to arrive at the hotel. The price of the ticket is around AED 25 (6€ approximately).

All the sponsorships are inclusive of:

  • Recognition on Official Opening and presentation by Director Antonio Torres
  • Company Logo displayed in Pre-Conference Brochures (hyperlinked in online version)
  • Company Logo displayed in Post-Conference Brochures (hyperlinked in online version)
  • Priority Access to the One-to-One Meeting Scheduler (a 250€ value)
  • VIP table (a 250€ value)


Lanyard and Badge Sponsorship 
EUR 1500 (1 logo/sponsor only) 
Your company name/logo prominently displayed on all lanyards.
Conference Folder
EUR 1500 (1 logo/sponsor only) 
Your company name/logo prominently displayed on one side of conference folders.
Business Card Holder  
EUR 1000 (1 logo/sponsor only) 
Your company name/logo prominently displayed on one side of the business card holder.
EUR 1500 (1 logo/sponsor only) 
Your company name/logo prominently displayed on pen.
Open bar during Gala Dinner
EUR 3000 (1 logo/sponsor only)
- Logo on a banner with your company name/logo prominently displayed on Gala Dinner Restaurant
- 2 VIP Table (a 500€ value)

* Please note; sponsorships can only be purchased by companies which have registered and paid for their place at the annual meeting.

In order to apply for a sponsorship, please contact Maria Serrano at mserrano@thecooperativelogisticsnetwork.com


Thanks to its international connectivity, Abu Dhabi, the capital of UAE, is becomingis becoming quite a hub for all things business and pleasure. A geographic marvel, Abu Dhabi offers natural islands, vast deserts, modern cityscapes, rocky heights, cooling oasis and pristine beaches for visitors to explore. If the great outdoors is not your thing, then visitors can head to some of the region’s most luxurious resorts and shopping malls.

Whatever your taste, Abu Dhabi has it all!

Quick Facts

Language: Arabic – other languages include English, Farsi, Hindi, Urdu .
Time: GMT +4 (Daylight Saving Time +3) 
Dialing Code: +971 
Electricity:Domestic supply is 220 volts. Sockets suitable for three-pin 13 amp plugs of British standard design are the norm. Appliances purchased in the UAE will generally have two-pin plugs attached.
Measures: Metric System
Tipping: Tipping is not compulsory but is common practice. Gratuities to staff at hotels are at your discretion. Most restaurants add service charges to the bill (Abu Dhabi 16 per cent; Sharjah 15 per cent; Dubai 10 per cent).
Emergency Telephone:

Ambulance998 or 999
Marine Emergencies996

Opening Hours

Shopping hours are from 9.00 a.m. to 1 p.m. and 4.00 to 9.00 p.m. Most shops, particularly in Dubai and Abu Dhabi, stay open all day and many in tourist areas close later. Shopping malls open from 8 am to 10 pm – frequently 12 pm. Some supermarkets are open for 24 hours. Although shops and shopping malls are fully air conditioned, the cool of the evening is a favourite time for shopping. Shopping malls and most shops are open on Friday, the Islamic day of rest. But they all close for Juma (Friday) prayers from 11.30 a.m. to 1.30 p.m.

Government offices open at 7.30 a.m. and officially close at 2.30 p.m. Private offices tend to keep longer hours, coming back to work in the evening after an extended mid-day break. Many private businesses open from 8 a.m. to 5 p.m.  All government offices close for the weekend on Friday and Saturday. Many private companies also recognise this two-day weekend. Some offices outside the public sector close only on Friday.

Weekend: Friday and Saturday


Arid desert, cooler in the eastern mountains. (Winter: warm & sunny / Summer: hot and humid) 

Ask permission before photographing people in general. Avoid photographing Muslim women and do not photograph airports, docks, telecommunications equipment, government buildings, military and industrial installations.

Dress Code
Respect for local culture and customs is highly desirable: bikinis, swimsuits, shorts and revealing tops should be confined to beach resorts. Men should not be bare-chested away from the beach and women are advised not to wear short skirts and to keep their shoulders covered. Note that in Sharjah women are prohibited from wearing swimsuits on public beaches.

The weather in Abu Dhabi is at its coolest between November and April, but can reach over 40 degrees Celsius in summer. Wear light, modest clothing, but bring a warm sweater for the cooler months and air-conditioned interiors. It is nearly always sunny in Abu Dhabi, also pack a hat, sunglasses and sun cream.


Islam (Practice of all religious beliefs is allowed) 

Insulting Islam or the prophets is a serious offense. Muslims follow the doctrines of the Koran, which forbids consumption of alcohol, pork products, and shellfish. It is best not to consume these in the presence of government or religious officials. It is also prohibited to drink alcohol in public. - See more at: http://usuaebusiness.org/about-the-uae/business-etiquette-in-the-uae/#sthash.rxHmU5q3.dpuf


The currency of the U.A.E. is the Emirate Dirham. Currency exchange bureaus are the best places to exchange money. They can be found all over the city and are usually open until 8:30 pm. Please review the current exchange rate for the dirham.

There are plenty of ATMs where you can withdraw cash.

Health and vaccinations

No special immunisations are required. Nevertheless, it would be wise to check beforehand if you are travelling from a health-risk area.
For more information, please click here

Manners and Etiquette

It is important to greet and acknowledge the most senior person in the room first.

Men should avoid touching and prolonged eye contact with Muslim women.

The modesty of one’s personal attire is important in the Middle East. Men and women should wear very non-revealing clothes (covering shoulders, arms and legs, and closed-toe shoes) to avoid offending locals. When visiting religious sites, women must also cover their hair. In some circumstances shoes should be removed, such as at the entrance to religious sites.

Punctuality is expected of Westerners – even if it is not practiced by locals. Attitudes to time are more relaxed than in the West, therefore it is not unusual to be kept waiting, though Westerners will be expected to be on time.

It's prohibited to take pictures of governmental buildings, sheikh’s palaces, military objects and local women. One must be given permission to take pictures of UAE nationals.

Delegates are advised to contact their local UAE Representative Office to find out if they require a visa to enter Abu Dhabi and how to apply for it.

Important: Please note that the visa requirements may be different if you access UAE from Dubai or Abu Dhabi.

Entering to the UAE from Abu Dhabi International Airport
According to the Etihad Airways, these are the VISA requirements to those visitors accessing from Abu Dhabi International Airport:

If you are from any of the following countries/regions, you do not need a visa prior to traveling to the UAE. Upon disembarking at Abu Dhabi International Airport, proceed to Immigration, where you will receive a visa on arrival.

Andorra Argentina Australia Austria
Belgium Brazil Brunei Bulgaria
Canada Chile Croatia Cyprus
Czech Republic Denmark Estonia Finland
France Germany Greece Hong Kong (SAR of China)
Hungary Iceland Ireland Italy
Japan Kazakhstan Latvia Liechtenstein
Lithuania Luxembourg Malaysia Malta
Monaco Montenegro Netherlands New Zealand
Norway People’s Republic of China Poland Republic of Mauritius
Republic of El Salvador Portugal Romania Russian
Saint Vincent and the Grenadines San Marino Seychelles Singapore
Slovakia Slovenia South Korea Spain
Sweden Switzerland The Vatican Ukraine
United Kingdom United States of America

In addition to the countries/regions listed above, citizens of Bahrain, Kuwait, Oman, and Saudi Arabia are eligible for a visa on arrival at Abu Dhabi International Airport.
Travellers from countries not listed above need to apply for a visa in advance of traveling to the UAE. Apply for your visa.

Please make sure that your passport is valid for 6 months or more from the intended date of travel.
This list may vary from time to time; therefore, it is advisable to check with the airline you are flying with or the UAE embassy before travelling to the UAE.

Entering to the UAE from Dubai International Airport
According to the Emirates, these are the VISA requirements to those visitors accessing from Dubai International Airport:
  • As of 29 April 2016, GCC residence permit holders will need to apply for a UAE visa before arriving in Dubai.
  • As of 1 May 2017, Indian nationals holding a normal passport valid for a minimum of six months from the arrival date, and a visit visa or green card issued by the USA which is valid for a minimum of six months, can obtain a visa on arrival for a maximum stay of 14 days for a charge of AED120 (subject to change). They can apply to extend their stay for an additional 14 days for AED250 (subject to change).
Visas on arrival

(A) If you are a passport holder of the below country or territory, no advance visa arrangements are required to visit the UAE. Simply disembark your flight at Dubai International Airport and proceed to Immigration, where your passport will be stamped with a 30-days visit visa free of charge.

Andorra Argentina  Australia  Brunei
CanadaChileHong Kong, ChinaIreland
Monaco  New ZealandPeople's Republic of ChinaRussian Federation
San MarinoSingaporeUkraineUnited Kingdom
United States of AmericaVatican City

(B) If you are a passport holder of the below country or territory, your passport will be stamped with a multiple entry 90-days visit visa that's valid for 6 months from the date of issue, and for a stay of 90 days in total.

Austria Belgium Brazil Bulgaria Croatia
Cyprus Czech Republic Denmark Estonia Finland
France Germany Greece Hungary Iceland
Italy Latvia Liechtenstein Lithuania Luxembourg
Malta Netherlands Norway Poland Portugal
Romania Seychelles Slovakia Slovenia South Korea
Spain Sweden Switzerland Uruguay 

For more updated and specific information, check with the following UAE-based airlines for types, terms and conditions for entry permit. Also, enquire about documents you need to provide them.

Download Visa Application Form here

Download Our Invitation Letter here

Note: It is your sole responsibility to obtain a visa where the same is required and we shall accept no liability for your failure to do so.